Accommodation & Travel
Accommodation
Conference Venue – Pacific Bay Resort
Corner of Pacific Highway and Bay Drive
Coffs Harbour, NSW
https://pacificbayresort.com.au
Nestled between lush hinterland and golden beaches is Pacific Bay Resort in Coffs Harbour. Our immaculate resort is spread over 100 acres of beautifully maintained gardens which extend to the secluded Charlesworth Bay beach. We have three resort swimming pools, restaurants and bars, a 9-hole golf course, tennis courts, resort spa, and extensive conference and event facilities – all presented in a fresh and clean contemporary style. In fact, within our grounds, you’ll find everything you need for the perfect resort holiday, wedding, event or conference.
Executive Hotel Room (Single Bed and Breakfast) – $242 per night
Executive Hotel rooms include tea and coffee making facilities, a bar fridge and ensuite bathroom. Executive Hotel rooms are located on multiple floors throughout the hotel offering various views. Beds can be made up on request as one king size bed OR two king singles. Perfect for couples or business travellers looking for extra comfort.
Bookings can be made via the conference registration form or by emailing jayne@eastcoastconferences.com.au. Your reservation and prepayment will be forwarded to the hotel.
Executive Apartment (Single Bed and Breakfast) – $264 per night
Executive One Bedroom Apartments include tea and coffee making facilities, kitchenette with full-size fridge, ensuite bathroom and laundry. Executive One Bedroom Apartments are located on multiple floors throughout the hotel offering various views. One Bedroom Apartments are perfect for couples or young families looking for more comfort or a longer stay. Sofa beds can be provided for up to two children under 12 years old. Sofa beds must be requested at time of booking and are subject to availability. Additional charges apply for extra guests.
Bookings can be made via the conference registration form or by emailing jayne@eastcoastconferences.com.au. Your reservation and prepayment will be forwarded to the hotel.
Accommodation Booking Conditions
Please Note
- The accommodation rates quoted are in Australian dollars, include GST and are subject to availability at time of booking.
- Rates quoted are room only, and do not include breakfast.
- Rates may increase without notice due to changes in government charges, taxes or levies.
- The deadline for accommodation bookings through East Coast Conferences is Wednesday 17th September 2025.
Accommodation Payment
Full prepayment of accommodation is required to secure your booking. All accommodation payments must be made by Wednesday 17th September 2025.
Accommodation Availability
Block bookings have been made at the properties listed and will be confirmed on a first-in basis. Bookings have been made for the symposium dates only (Checking in on Monday 20th October and checking out on Friday 24th October). Accommodation can be organised outside these dates on a by-request basis only, and room rates may vary outside these dates. All accommodation bookings are subject to availability.
How to Book Accommodation
Bookings can be made via the conference registration form or by emailing jayne@eastcoastconferences.com.au. Your reservation and prepayment will be forwarded to the hotel.
Change of Booking
Any change to a reservation must be notified to the Conference Managers and not directly to the hotel. Cancellations must be made in writing to jayne@eastcoastconferences.com.au. Cancellations made before 17th September 2025 will be refunded. Cancellations made after this date are non-refundable (if payment has not been received at the time of cancellation, the full amount the accommodation booking will be due).
Arrival Time
Hotel check-in time is 2pm. If you are to arrive before this time it is probable that you will not be able to gain access to your room. To guarantee a room to be available for an early arrival you will need to pre-book your room for the previous night. If required please indicate on your registration form. (You will be charged by the hotel for the additional night).
Travel
Several airlines (Qantas, Link Airways, Regional) fly in and out of Coffs Harbour daily, with connecting flights to and from Sydney, Canberra, Melbourne and Brisbane on the eastern seaboard. Taxis and Uber are the easiest way to travel between the airport and your accommodation, with a 5-minute ride to the Coffs CBD from the airport and a 10-minute ride to Pacific Bay Resort.